2022 April Business Meeting Minutes DRAFT

President Franklin Bennek called the meeting to order at 7:03 PM.

Members present:  Lloyd Murdoch, Jane Pingelski, Franklin Bennek, Cathy Lozier, Catherine Bailey, and Librarian Rebecca Fasulo.

Librarian Rebecca Fasulo introduced 4 potential new board members and shared that Felicia Hopkins had submitted her resignation.  Catherine Bailey will fill the position as Vice President vacated by Felicia Hopkins.

A motion was made by Cathy Lozier and seconded by Jane Pingelski to accept the resignation of Felicia Hopkins.  The motion was carried with all in favor.

A motion was made by Catherine Bailey and seconded by Cathy Lozier to accept Emma Mackey, Pam Shippee, Mo Kelly, and Jen Cook as members of the Library Board of Trustees.  The motion was carried with all in favor.

Minutes of the previous meeting:  Minutes from the Jan. 10th Public Annual Reorganization meeting were read.  A motion was made by Lloyd Murdoch and seconded by Catherine Bailey to accept the minutes. The motion was carried with all in favor.  The minutes from the Jan. 10th regular board meeting were read.  A motion was made by Catherine Bailey and seconded by Cathy Lozier to accept the minutes.  The motion was carried with all in favor.  The minutes from the Feb. 28th Special Meeting were read.  A motion was made by Catherine Bailey and seconded by Lloyd Murdoch to accept the minutes.  The motion was carried with all in favor.    

Treasurer’s Report:  The treasurer’s report was read and discussed.  Treasurer Cathy Lozier explained the budget for the new members and pointed out the high expenditure for fuel as a result of the current high price of fuel.  A motion was made by Catherine Bailey and seconded by Mo Kelly to approve all paid bills.  The motion was carried with all in favor.  A motion was made by Jane Pingelski and seconded by Emma Mackey to accept the treasurer’s report.  The motion was carried with all in favor.      

Librarian’s Report:  The Librarian’s report was presented with highlights as follows: 

  • Joining with Saratoga County Dept. of Aging & Youth and SALS to celebrate National Youth Month with a reading challenge.
  • Plans for an exterior WIFI Shelter are moving forward

                                     See attachment for complete librarian’s report

A motion was made by Cathy Lozier and seconded by Catherine Bailey to accept the librarian’s report.  The motion was carried with all in favor.

Old Business: 

Pandemic – NYS state of emergency is still in effect at least through April 15 which allows for virtual meetings to continue until then.  It is possible that this may be extended further, if not the board meetings will need to meet in person. 

Strategic Plan – committee reports:

  •      Michael/Franklin/Mo:  Exterior WIFI Shelter is in the raising funds stage.
  •      Becky/Cathy:  Promoting Library and Services:  Air purifier has been purchased and
  •                              installed.  Would like to purchase new furniture with fabric that is
  •                              easier to clean.              
  •      Motion was made by Catherine Bailey and seconded by Mo Kelly to purchase new
  •      furniture with money from CD.  Motion was carried with all in favor.

Trustee Training: 

The law requiring Trustee Training of 2 hours per year goes into effect on Jan. 1, 2023.  Some of you took advantage of the Trustee Handbook book club last year.  This is being run again this year with more dates and topics available (See schedule below.)  Certifications, etc. are to be kept in a central location (the library).  Becky will start a folder and when we attend a training session we can send her our certificate or other verification and she will put it in the folder.  If the board would rather designate a trustee to keep track of this that would be fine; Becky would only need to verify the information while doing the annual state report. 

Also the Trustee Handbook Book Club After Party recording is live on Mid-Hudson’s website (https://midhudson.org/trusteebookclub/). In this recording, Rebekkah and Jerry tackle some of the remaining questions from the first three sessions.    

Dates for the first half of 2022 have been scheduled. You must register to attend these virtual programs.  Questions can be submitted ahead of time. 

 
2022 
Trustee Handbook Book Club Schedule - All Tuesdays, all from 5-6:30pm 
 

April 19, 2022  |  Topic: Ethics & Conflicts of Interest + Intellectual Freedom, Censorship and Privacy  

Registration

link: https://zoom.us/webinar/register/WN_TFxfAFS9Rz-OSk–iswhQw  

  

May 3  |  Topic: Planning & Evaluation  

Registration link: https://zoom.us/webinar/register/WN_1JWbEj6VTdehLvoaI6sd7w  

  

June 14  |  Topic: PR & Advocacy    

Registration link: https://zoom.us/webinar/register/WN_0EUGOkzlQ3uDPKqjyOXFA  

Library birthday – The library will turn 100 in 2026 (or 2027 depending on when you consider its “birth”).  A board committee should decide when and how to celebrate this milestone.  Beck doesn’t think we want to let it pass without some acknowledgement. 

New business: 

Form 990– Needs to be submitted online now.  To use the software you must pay a third party to do so.  It is important to the library to continue to submit this form to keep our tax-exempt status.  Mary Potter Farr will meet with Lloyd to discuss options-we have been over-reporting our assets by using insurance values rather than costs paid.  By adjusting this we may be able to file the short form which doesn’t need to go through a third party.

CCS Budget Vote – Tuesday May 17 – Our proposition will be on this.

             .

Adjournment:  The motion was made by Jane Pingelski and seconded by Jen Cook with all in favor to adjourn the meeting at 8:25 PM.

Next two meetings:   July 11, Oct. 3