2022 October Business Meeting Minutes

President Franklin Bennek called the meeting to order at 7:01 PM.

Members present:  Lloyd Murdoch, Jane Pingelski, Franklin Bennek, Cathy Lozier, Catherine Bailey, Emma Mackey, Mo Kelly, Jen Cook, and Librarian Rebecca Fasulo.

Also in attendance was Sara Dallas from SALS. 

Sara Dallas report:  Sara explained what SALS and Joint Automation Council are for the benefit of new board members.  SALS is writing a grant to upgrade routers.  She reminded board of required trustee training beginning Jan, 1, 2023.  Also emphasized need for a sound book selection policy to defend material selection due to increased volume of challenges.  Policy should include gifts and a reconsideration process.  We should also consider cyber insurance in case of being hacked.  The board thanked Sara for her visit and helpful information.

Minutes of the previous meeting:  The minutes from the July 11th meeting were read by board members prior to meeting.  A motion was made by Lloyd and seconded by Cathy to accept the minutes.  The motion was carried with all in favor.      

Treasurer’s Report:  The treasurer’s report was read and discussed.  Treasurer Cathy Lozier pointed out that expenses for electricity and fuel are over budget as a result of the current high price of both.  She does not see this as a problem as other expenses will be under budget and offset this increase.  A check for $14,000 was received from the village.  All municipal money has been received.  A motion was made by Catherine and seconded by Emma to approve all paid bills.  The motion was carried with all in favor.  A motion was made by Jane and seconded by Mo to accept the treasurer’s report.  The motion was carried with all in favor.      

Librarian’s Report:  The Librarian’s report was presented with highlights as follows: 

  • Annual Book Sale went well
  • Book Talks that we partnered with The Barn were well attended

A motion was made by Cathy and seconded by Mo to accept the librarian’s report.  The motion was carried with all in favor.

Old Business: 

Pandemic – NYS executive order has ended. Board meetings now need to be in person. 

Strategic Plan – committee reports:

     Michael/Franklin/Mo:  Exterior WIFI Hut purchase fell through.  Other arrangements     for construction will be explored.  Mo wrote a grant to help cover costs.   

  Becky/Cathy:  New furniture was ordered and has arrived.            

Trustee Training: 

The law requiring Trustee Training of 2 hours per year goes into effect on Jan. 1, 2023.  SALS provided a sample form for self-reporting of attendance which Becky adapted for our use.  Only need this form if we don’t get a certificate of completion from the presenter.

Library birthday – The library will turn 100 in 2026 (or 2027 depending on when you consider its “birth”).  A board committee should decide when and how to celebrate this milestone.  Becky doesn’t think we want to let it pass without some acknowledgement. 

SALS to Upgrade wireless routers: SALS has applied for a State Aid Construction Grant to upgrade all the libraries’ routers.

New business: 

Materials Selection Policy:  Becky has started reviewing our current policy and comparing it to sample templates that the ALA has provided.

Cyber Insurance:  We need to check with insurance agent to see if they offer it and what it entails.

Adjournment:  The motion was made by Lloyd and seconded by Cathy with all in favor to adjourn the meeting at 8:25 PM.

Next two meetings:   Dec. 5th budget workshop, Jan. 9th 2023 Annual Meeting